Who we are

Shard Stone is a cost and commercial consultancy based in Hull. In this policy, "we", "us" and "our" mean Shard Stone. We are responsible for (the "controller" of) any personal information you give us through this website.

• Business name: Shard Stone Ltd

• Registered address: East Yorkshire, HU13 0FL

• Company number: 07655904

• Contact for privacy questions: Ross Bellingham, info@shardstone.co.uk

If you have any questions about this policy or how we handle your information, email us at the address above.

What information we collect

We only collect personal information when you choose to fill in the contact form on our Contact page. The form asks for:

• Your first and last name

• Your email address

• Your organisation (optional)

• Your message, and anything you choose to include in it

We don't ask for any sensitive information, so please don't include it in your message. We don't use this website to collect any other personal information about you.

How we use your information

We use the details you send us to reply to your enquiry. Ross Bellingham, or one of our appointed partners, will email you directly from his/their business email account.

We will not:

• Add you to a mailing list or newsletter

• Send you marketing emails

• Sell or rent your information to anyone

If your enquiry leads to us working together, we'll hold your information as part of our normal client records.

Our lawful basis: under UK data protection law, we rely on legitimate interests. You've contacted us and asked for a reply, and we need your details to give one. If you contact us about a possible project, we may also rely on taking steps at your request before entering into a contract

Who we share it with

We don't share your information with anyone for their own use. Two service providers handle it on our behalf, only so we can receive and answer your message:

• Provider: Squarespace / What they do: Hosts this website and the contact form. Stores your submission and forwards it to us by email.

• Provider: Microsoft 365 / What they do: Runs our business email, where your enquiry arrives and our reply is sent from.

Where a provider stores data outside the UK, it uses approved legal safeguards, such as the UK International Data Transfer Addendum or the UK–US Data Bridge, to protect it.

We would only share your information with anyone else if the law required us to.

How long we keep it

We keep enquiry emails and form submissions for up to 12 months after our last contact with you. That gives us time to deal with any follow-up questions.

If your enquiry turns into a project, we keep your details for as long as our client and accounting records require.

You can ask us to delete your enquiry sooner at any time.

Your rights

Under UK data protection law, you have the right to:

• Access the personal information we hold about you

• Correct anything that's wrong or incomplete

• Delete your information

• Object to us using it, or ask us to restrict how we use it

• Move your information to another organisation, where this applies

To use any of these rights, email us at info@shardstone.co.uk.

If you're unhappy with how we've handled your information, please tell us first so we can put it right. You also have the right to complain to the Information Commissioner's Office (ICO), the UK's data protection regulator, at ico.org.uk.

Cookies

Cookies are small text files that a website saves in your browser. This website uses a small number of cookies set by Squarespace, our website platform. We don't use advertising cookies, and we don't use cookies to track you across other websites.

Essential cookies are needed for the website to work, so they can't be switched off.

Analytics cookies tell us how many people visit and which pages they view. The figures go only to us, through Squarespace's built-in analytics, and aren't used to identify you. You can opt out at any time through the cookie banner or the "Cookie settings" link at the bottom of every page.

You can also block or delete cookies in your browser settings. Blocking essential cookies may stop parts of the site, such as the contact form, from working.

Changes to this policy

We'll update this policy if the way we handle information changes, and the date at the bottom will always show the latest version. This policy was last updated November 2026.